Document Checklist for e-Mudhra Digital Signature Certificate (DSC)

Documentation Requirement for  eMudhra Digital Signature

 dsc checklistApplying Digital Signature first time can be daunting task because how to fill form & documentation requirement makes things messy. Cloud84 made this whole process super easy. Follow this article to know documentation requirements for Individual (Indian & Foreigner) and Organisations (Indian & Foreigner) like companies, partnerships, BOI, Trust, LLP etc.

INSTRUCTIONS FOR APPLYING DSC WITH Aadhar eKYC (Biometric or OTP)

Individual DSC applicant don’t need to fill any form and no need of any documents but Organisational Applicants need to complete required documentation.

Just press following button to  proceed.

 

Instructions for Applying DSC With Physical Application Form

 

KEEP following points in Mind when filling DSC Application:

  1. Signature of the applicant should be in Blue Ink only
  2. Signature of the applicant should be as it is in ID proof
  3. Photo of the applicant in application form should be cross signed
  4. All supporting documents should be attested by either of Gazetted Officer / Bank Manager / Post Master
  5. For proof of attesting officer either one of the below is mandatory –
    • Contact Details of Attesting Officer including the name, designation, office address and contact number. This should be as part of attestation. If provided separately, it should be attested either by Applicant or Attesting Officer.
    • OR Self Attested copy of Organisational Identity card of attesting officer
  6. Organizational Documents can also be attested by Authorized Signatory
      If Organizational Documents are attested by Authorized signatory, attested copy of the organisational ID Card of the Authorized signatory is mandatory.

 

List of Accepted Documents – Indian Individual

(Note: For Individual Physical Application Only. Aadhar based eKYC don’t require any document. Click me to know more about OTP based eKYC)
Identity Proof (Any one of below) Address Proof (Any one of below)
  1. Passport
  2. PAN Card of the Applicant
  3. Driving Licence
  4. Post Office ID Card
  5. Bank Account Passbook containing the photograph and signed by an individual with attestation by the concerned Bank official
  6. Photo ID card issued by the Ministry of Home Affairs of Centre/State Governments
  7. Any Government issued photo ID card bearing the signatures of the individual
  1. AADHAAR Card
  2. Voter ID Card
  3. Driving Licence (DL)/Registration Certificate (RC)
  4. Water Bill (Not older than 3 Months).
  5. Electricity Bill (Not older than 3 Months)
  6. Bank Statements signed by the bank (Not older than 3 Months)
  7. Service Tax/VAT Tax/Sales Tax registration certificate
  8. Property Tax/ Corporation/ Municipal Corporation Receipt

 

List of Accepted Documents – Indian Organization

Document Name Company Partnership Proprietorship AOP/BOI LLP NGO/Trust
Copy of Applicant’s Organizational ID Card / Letter from Organization / Pay Slip YES  YES YES  YES  YES  YES
Copy of Organizational PAN Card YES YES  NO YES YES  YES
Copy of Bank Statement (First 2 Pages) YES YES  YES YES YES  YES
Copy of Incorporation/Registration Certificate YES  NO  NO  YES  YES YES
Copy of AOA & MOA / Rules / Bye laws (First 2 Pages)  YES NO  NO  YES  YES  YES
Copy of Last Income Tax Return / Audit Report & Annual Return / Self Affidavit with reason, if not available (First 2 Pages) YES YES YES  YES  YES  YES
Copy of Partnership Deed / Trust Deed / LLP Agreement containing the List of Partners / Signatories (2 Pages)  NO  YES  NO YES  YES
Copy of Business Registration Certificate (S&E / ST / VAT)  NO NO  YES NO NO NO
Proof of Authorized Signatory (Board Resolution) YES  YES  YES YES
Authorized Signatory Organizational ID Card / Self-Attested Letter of Organizational Identity YES YES YES YES YES YES
Copy of PAN Card of Applicant, if PAN provided YES YES YES YES YES YES

 

List of Accepted Documents – Foreign Individual

Identity Proof (All are mandatory) Address Proof (All are mandatory)
  1. Attested copy of Applicant Passport
  2. Attested copy of VISA (If applicant is out of native country).
  3. Attested copy of Resident Permit certificate (If applicant is in India)
  1. Attested copy of Applicant Passport
  2. Attested copy of any other Government issued Address Proof

 

List of Accepted Documents – Foreign Organization

Organizational Proof (All are mandatory)
  1. Attested copy of Incorporation / Registration Certificate
  2. Attested copy of Bank Statement
  3. Signed and Sealed Letter of authorization by authorized signatory.
  4. Current list of Directors / Partners in the Organization
  5. Certifying copy of Authority Signatory Organization ID proof

 

Foreign Attestation Procedure

Foreign Attestation procedure
  1. Embassy of Native Country (If applicant is out of native country)
  2. Apostilized by Native Country, after Public Notary (if country is in Hague Convention)
  3. Consularized by Native Country, after Public Notary (if country is not in Hague Convention)





Who can Attest Documents for Digital Signature Application

Whenever Digital Signature Applied without eKYC then individual applicant require attestation of supporting documents. These should be attested by any one of the following:

  1. Bank Manager/Authorised executive of the Bank
  2. Post Master
  3. Group ‘A’ /Group ‘B’ Gazetted officers 

Group ‘A’ Gazetted officers include:

a) All India services though posted to states
b) Promotes from states to the cadre of Assistant commissioner and above
c) Police officers (Circle Inspector and above)
d) Additional District Civil surgeons
e) Executive Engineers and above
f) District Medical Officer and above
g) Lt. Col and above h) Principals of Government Colleges and above
i) Readers and above of Universities
j) Patent Examiner etc.

Group ‘B’ Gazetted officers include

a) Section Officer
b) BDO(Block Development Officer)
c) Tahsildar
d) Junior Doctors in Government Hospitals
e) Assistant Executive Engineer
f) Lectures in Government colleges
g) Headmaster of Government high schools
h) 2nd Lieutenant to Major i) Magistrate

Additional Notes:

Gazetted Officer does not include notary or SEO or Nagar Sevak
Attestation must be in BLUE pen (not in black). Stamp of attesting officer and department/organisation must be present.
Name, designation and contact number (either landline number or mobile number) must also be mentioned.

Source: This article is based on CCA Website. For detailed information see Identity Verification Guidelines 

About Cloud84:

Cloud84 is a Himachal Pradesh based premium digital Signature (dsc) Reseller. We can provide Class 2 and Class 3 digital signatures in all India.

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If you have any query then ask it below via form

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Who Require Digital Signatures in India ?

Cloud84 Digital Signatures

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Order Digital Signature NowPress me to Place order

Digital Signature Certificate is a digital equivalent of a hand written signature which has an extra data attached electronically to any message or a document. Digital Signature also ensures that no alterations are made to the data once the document has been digitally signed. Government of India has made it (DSC) compulsory for many departments and adding more departments under e-Governance Program. Here we are compiling list of Govt. Departments who require Digital Signatures:

e Tendering

For e tendering, Digital Signature Class requirements depends upon Tender Issuing
Authority. Some need Class 2 and few needs Class 3 with Encryption ( also knowncloud84 etenderas Class 3 Combo) works in all tenders seamlessly without any problem. We suggest our clients to buy Class 3 Combo to avoid any problem in Tendering.

Provident Fund

cloud84 EPFOFor Provident Fund, requirement is Class 2 Signature Organization or Above.

 

Income Tax, ROC (MCA) 

cloud84 income taxFor Income Tax and Director’s in company, requirement is Class 2 Individual or Class 2 Organization Digital Signature. 

Professionals, including doctors, lawyers and
chartered accountants, earning over Rs 10 lakh annually will be required to file income tax returns electronically. 

Trademark                                                   

cloud84 trade mark and registered trademarkFor Trademark, Class 3 Individual Digital Signature is requirement so if you are a Trade mark consultant or want to apply for Trademark online, you need a Class 3 Individual Digital Signature.

 

High Court Filling EPass2003Auto_PKI_USB_key-1

High Court of Delhi has been made filing of documents by advocates compulsory through portal and using Digital Signature. An Advocate can do online filing by using Class 3 Individual Digital Signature.